Most of us are used to spending like royalty when traveling on the company’s expense. However, times have changed and our expense budgets have dwindled so much that many times we find that we have exceeded our daily budget. It is usually shocking to come home and see that we have to pay for some of the expenses out of our pocket!
How do we keep tabs on what we spend and how much money is leftover? Proper planning is the key. Find out all the relevant information before we go on the trip to avoid the after shocks!
As soon as you join a company, it is a good idea to find out the following:
a. Do you get a company credit card? Are there any maximum limits on that card? Who pays for the card? Do you have to pay and then expense it or does the bill go directly to the company?
b. Do you have an employee who is in charge of making travel plans for everyone?
c. Any recommendations by the company on what type or air tickets to get? Any tips on airlines, refundable tickets or airports? Are employees allowed to travel business class?
d. What are the rules on accommodations? Any specific hotel chains, international any restrictions? Are discounts available at any hotels for employees of this company?
e. What about conveyance at the destination? Any recommended maximum for daily limits on taxi fees, buses, etc? Does the company offer insurance on auto rentals?